Organize Scanned Documents
Smart Folders, tags, notes, auto-classification, batch rename, and powerful search. Every document has a place, and you can find it in seconds.
Automatic organization
Scanning documents is fast. Organizing them usually is not. ScanFlow changes that with Smart Folders, which automatically sort your scans by document type. When you scan a receipt, it goes to the Receipts folder. A contract goes to Contracts. An invoice goes to Invoices. The classification happens automatically using on-device analysis of the document content and layout.
Smart Folders come pre-configured with common categories: Financial, Receipts, Contracts, Invoices, IDs, Medical, and Personal. You can also create custom Smart Folders with your own rules. For example, you could create a "Tax 2025" folder that automatically collects all receipts and financial documents scanned during the current tax year.
Find anything instantly
Tags add a second layer of organization on top of folders. A single document can have multiple tags, making it findable through different paths. Tag a scan as both "Tax" and "Medical" so it appears whether you are preparing your taxes or looking for health records. Tags are color-coded for visual clarity when browsing your library.
ScanFlow's search is comprehensive. It searches across document names, tags, notes, and OCR-extracted text content. If you remember a word or phrase from a document you scanned months ago, just type it in the search bar. Results appear instantly as you type, with matching text highlighted in the preview.
Folders, notes, and batch operations
Beyond Smart Folders, ScanFlow supports a traditional folder hierarchy that you can customize to match your workflow. Create nested folders for detailed organization, such as "Work > Projects > Project Alpha > Contracts." Drag and drop documents between folders to reorganize them. Folder templates let you set up common structures quickly, so if you always organize client documents the same way, you can create that folder structure in one tap.
Every document in ScanFlow can have notes attached. Notes are free-text fields where you can add context that is not in the document itself: the meeting where a contract was discussed, the reason a receipt is important, or a reminder to follow up. Notes are searchable, so they become another way to find documents later.
When you have a large number of documents to organize, batch operations save significant time. Select multiple documents and move them to a folder, apply tags, or rename them all at once. Batch rename supports patterns with automatic numbering, so you can rename 50 receipts as "Receipt-001" through "Receipt-050" in a single action. This is particularly useful for organizing monthly statements, serial invoices, or any set of similar documents.
ScanFlow also tracks document metadata automatically. Every scan records the date and time it was created, the number of pages, the file size, and whether OCR has been run. You can sort your document library by any of these attributes, making it easy to find recent scans, large files, or documents that still need text extraction.
Frequently Asked Questions
What are Smart Folders in ScanFlow?
Smart Folders are automatic document categories that ScanFlow creates based on document type. When you scan a document, ScanFlow can classify it as a receipt, contract, invoice, ID document, or other category and automatically place it in the corresponding Smart Folder. You can also create custom Smart Folders with your own classification rules.
Can I search through my scanned documents?
Yes. ScanFlow's search works across document names, tags, notes, and OCR-extracted text. If you have used OCR on your scans, you can search for specific words or phrases that appear in the document content, not just the file name. Results appear instantly as you type.
How does batch rename work?
Batch rename lets you select multiple documents and rename them using a pattern. For example, you can rename a set of receipts as "Receipt-001," "Receipt-002," and so on with automatic numbering. This is useful for organizing large sets of similar documents like monthly statements, invoices, or serial documentation.
Get organized today
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